07 April 2022 members meeting
In attendance: Nick Adams, Chair
James Befurt, secretary
Jyelle Vogel, Treasurer
Kyle Rankin, Director
Johnathan Jumper, Director
Dave Holley, member
Beth Scott, member
Meeting start: 18:08
Approval of march meeting notes.
Not approved, no meeting minutes posted yet.
Cleanliness has been approving but would be better if more volunteers helped out
NEED MORE INCOME!
We are running a deficit each month
Need more members
Better member orientation
Better member retention
In the works:
Sponsorship from Chamber of Commerce members. They are looking into sponsoring a room
Donation of $300 from KAC
Clarification on $500 “office supply” fee this month. It is quarterly website fee.
Nicholas is at Capacity and is unable to do the same fundraising he has in the past. We need to find other revenue streams and other volunteers to push fundraising
New Member Steph has offered to help as they can but will be leaving come july
Pack in, Pack out garbage policy proposed
Johnathan Jumper wishes to take this project on.
Clearly marked No storage areas has been working to reduce clutter and inappropriate storage
Supply Shrinkage and restocking.
Most supplies are small donations made by individuals.
Paper towel rolls have been restocked
Dates set: May 20th, June 16, July 23
Lots of positive feedback from Kamloops Chamber of Commerce
Expense Guideline proposal
New board is to set up budget at start of term
Intended to reduce unnecessary spending
Clarification on pre-approval process
Any purchases made without board preapproval are not guaranteed refund.
Addendum based on discussion on forum.
Notice of Motion:
Edits and addendum to guideline proposal to be made before the next meeting.
Notice of motion: Workshop Guidline:
See guideline doc.
Cap instructor fee to $25/hr of workshop +1hr setup time per workshop.
Random / periodic interlock that requires user interaction to keep laser running
Keyfob lockout for machine.
This solution offers better control so only laser trained members can use the machine.
Scenario B chosen to be implemented
Additional measures to help in either scenario:
-Surveillance Camera in room to provide accountability and proof if someone left laser running unattended. Camera should shoe both entries into room and laser
Motion to pass camera installation
Motion to pass RFID lockout
Sawstop Brake going off frequently
The makerspace cannot afford to eat the cost of replacing the brake cartridge and sawblade.
Should we expect members who trigger the brake to pay this cost? Partial cost ½ = ~$60 Full cost $120
Blanket fee no matter the cause of trigger or only charged if fault can be placed on member?
Deposit option? Past experience has proven deposits difficult to manage.
Training on Sawstop should be mandatory before use, sawstop 101 course. Woodshop 101 course
Volunteer shortage to produce courses
Added signage to tablesaw stating that by using the saw, you are agreeing to cover the expense of replacing cartridge and blade.
Can we change our insurance to Not for Profit insurance for better rate?
Not likely. The making part of a makerspace makes this near impossible.
Meeting close 19:36
Two small things. The date should read April 7th. The minutes aren't linked.
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07 April 2022
Call to Order:
Approval of Agenda / New Items
Approval of Minutes
Building Maintenance / Cleaning
Comments and Announcements