oops. fixed a typo.
We did change a few words around. The social media is suggested to be given to the board or an approved moderator. The fee schedule more closely represents the current room rental rate. I would be happy to call this done and let the board handle it from here.
There is no document that can cover every possible senario. Its always up to people to make decisions in the end.
A signup sheet still needs to be made.
Edit: The original workshop guideline should be renamed something like "Official Makerspace Workshop Guideline " and kept as is. It still stands as a good guideline for times when the makerspace is hosting workshops.
Grants tweaks look good but I still recommend social posts about board approved workshops are doable by anyone with editor status on Facebook - recommend further that instructors are given editor access to fb page - more ownership and sense of engagement with full control by board anyway.
last tinkering before the meeting
Test Driving Grants guidelines:
Makerspace Member Dougie Doesright wants to host a macramé workshop, cause macramé is how Dougy rolls.
Dougie snags a WORKSHOP APPLICATION from the document caddy in the KMS Lounge or perhaps fills one out online (?) – Dougie ensures his application meets the attached WORKSHOP GUIDELINES, which are also available in the document caddy or online (?) and also checks the Makerspace Calendar (link and access is somehow supplied to Dougie ?).
Dougie works with a handy Board Member to get his WORKSHOP APPLICATION form approved and signed.
Dougie arranges his promotional material or information and forwards it to firstname.lastname@example.org – yet another handy Board Member expedites Dougy’s post onto KMS social Media ? Dougie can then share it on his own social. (Recommend that anyone with access to KMS social media can post an approved workshop – this will reduce Board workload).
Dougie is locked in and stoked – Dougie is more likely to engage the Space and even volunteer! Dougie is chatting up his friends and network about Makerspace and sharing like crazy. Good work, Dougie!
Dougie accepts etransfers (or whatever payment method he chooses), encourages people to signup as Members and get the workshop for free, gets his documentation and materials together and whatever else he needs to do a fabulous workshop, including pre-checking the workspace he intends to use to ensure it is ready for macramé madness. Makers help Dougie, if they can.
Dougie has crushed it and 13 people have signed up, including 3 NEW MEMBERS, who are taking advantage of FREE WORKSHOPS FOR MEMBERS! Dougie has sent them an email confirming they are registered and giving them the info they need, such as where, when, what, why and who to ensure they get the most out of the workshop!
Registration and budget looks like this for Dougie:
9 non-Member, at $40/person $ 360.00
4 Members (3 of them new) at $0 $ 0.00
Materials cost minus $ 86.45
NET proceeds $ 273.55
25% of NET $ 68.38
Subtract $20/new member X3 $ 60.00
Dougie pays Makerspace $ 8.38 (and signed up 3 new Members)
Dougie pockets $205.17 (4 hours of prep, 3 hrs actual class and 1 hr cleanup - Dougie made $25.64/hr
THE BIG DAY ARRIVES and Dougie arrives early to prep the Space and get ready for his workshop – Dougy is nervous, but friendly Makers are encouraging and helpful and do what they can to support him.
Dougies students arrive a bit early and SIGN THE LIABILITY WAIVER AND SIGN-IN SHEET upon arrival. Dougie even asks if anyone wants to signup to be a Member and get the workshop for FREE – Dougie is super solid!
The class goes great, lots of photos are posted tagging Kamloops Makerspace and all is well – the new Members are stoked about the OTHER FREE WORKSHOPS that are posted!
The class finishes, Dougie cleans the Space he used, completes and signs his SIGN-IN checklist, gathers the completed waivers and leaves all the documents at the Office Door. (Dougie is smart and he makes a copy of the signin sheet for himself, so he can stay in touch with his new macramé people!)
Dougie posts, shares and enthuses about how easy it was to do a workshop at Kamloops Makerspace and how friendly everyone was –what a GREAT PLACE to tell your friends about!
I've tinkered with the guidline document. The fee structure is different and more fair. There is a checklist and a feedback form added.
6 works. Sorry for the late reply.
Here is my feedback/recommendations for the proposed Kamloops Makerspace Workshop Guidelines. These suggestions are based on my experience and estimates of what will deliver the intended outcomes, ie “More workshops > more exposure > more Members > more income and volunteers >, repeat.”
Recommend all independent workshops (and Master Classes, as well, for that matter) are FREE FOR MEMBERS, with some exceptions (which is already covered in Grant’s boilerplate). This is a great tool for selling memberships and ensures the Space always benefits.
Recommend independent instructor donates 20% of NET proceeds to Makerspace, not 50% of all fees. 50% just won’t work in terms of attracting enough independent instructors, let alone making them Members. The point is to make the fee structure very inviting for people to become Members and do workshops – that’s the priority. “More workshops > more exposure > more Members > more income and volunteers >, repeat.”
Recommend independent instructors are equipped with (or made aware of and encouraged to highlight to attendees) tools to immediately signup a new Member - ie, the workshop participants should be given the option of signing up as a Member immediately and getting the workshop for free.
Recommend Independent instructors are furnished with, and required to utilize, a standard format Makerspace Workshop sign-in sheet (on a clipboard) for all guests, which participants sign (including email and phone number) when they complete liability waiver. This completed form (or a copy of it) is left at Makerspace office after workshop by independent instructor (signed by them, as well) for verification. This will also ensure contact tracing, if necessary.
Recommend Independent instructors are required to have all guests in the building sign the supplied liability waiver and deliver those docs to office door when finished workshop, along with the instructor counter-signed sign-in sheet for the workshop.
Recommend a checklist is created for independent instructors to follow to ensure they complete the essentials (keep it short) – it could be included on the sign-in sheet, and therefore checked off, signed and delivered to office, as well?
Thanks to everyone contributing to this discussion - I hope to see a robust programme of workshops, 101's and events this Fall through Spring at the Kamloops Makerspace!
Sure. Unless you wanted us all over to sign your cast. lol
edit: We didn't pick a time. Does 6pm work?
Hey all, this meeting had slipped my mind due to other circumstances that will also prevent me from being there in person. Those circumstances being me having broken a leg bone on Sunday.
Can I zoom in?
I've made a draft guidline for discussion. Feel free to edit or comment.
The July 7th Member's meeting did happen, we figured not everyone needs to be involved in creating the guidelines for a workshop/class and have set the 14th as a time for those interested in having input to gather. If you are interested you are welcome to join us
so that means that the July 7thmeeting didn't happen?
14th looks good to me
Looks good to me.
How will next Thursday night, July 14th work for everyone to do our committee meeting?
I am glad this topic is getting the discussion it needed. better late than never. I hope that we can all agree now to move forward on this and not dwell on past mistakes, and see about improving our process to prevent this in the future. Perhaps a dedicated forum thread for any policy proposal as solely member meetings evidently isn't getting the required attention?
We are facing a bit of a chicken and egg problem here. We need members/volunteers to do work to make the space attractive (part of that includes workshops) and we need to make the space attractive to get more members/ volunteers. We can not make new members and volunteers materialize by will power alone. We can invest in making the space more attractive through things like workshops and maintenance. this is not sustainable with the current volunteer pool, so we need to get new members fast.
I think separating policy for makerspace run workshops and instructor run workshops is a good idea.
We should have a distinct name for these categories to avoid confusion. Classes Vs. Workshops?
To better define them for clarity I propose the tool instructional courses and community outreach courses such as the recent ones run for Girl Guides and Little Big Science center fall under the existing policy proposed in recent meetings.
and entrepreneurial workshops run by the instructor such as epoxy resin workshops, potter courses, chainmail, poured acrylic art, etc. fall under a separate guideline that Garret is proposing. In this case the makerspace would serve more as a venue than an organizer.
all guidelines on the subject of workshops should have safeguards to prevent abuse as has happened in the past. The simplest way i can think of to do this is that the makerspace retains the right to terminate an event held in the makerspace if abuse is being seen/ reported. I think a damage deposit or security deposit is also an option, but comes at the cost of increased workload on makerspace accounting. You act like a dick, you get your workshop cancelled and potentially get blacklisted. you would expect the same terms in any other venue host.
We need two separate guidelines. One for instructor led workshops and one for KMS workshops. The KMS workshops being the ones with grant money attached.
The workshop guideline as it is written works well for the second type of workshop.
A guideline for the first type of workshop should include an agreement by the instructor that the KMS facilities are provided on a best effort basis but that ultimately the instructor is responsible for ensuring the space is adequate. The instructor has to acknowledge they are not to rely on KMS volunteers and that they are responsible for any collatoral damage. Ie damaging or discarding someone elses property because its "in the way". I think that we should set the expectation that instructors accept the risk of failure as part of the reward of success
I do support a change to the current guideline as I agree that workshops are vital to the makerspace. This guideline was put forward a very short time ago for input with little given in this direction. I appreciate the input and agree with a good amount of it. I am generally a no-red-tape guy.
Workshops have always been vital to the Makerspace. Before the time mentioned below community members got together to host workshops to create a buzz about getting a Makerspace in our community. These workshops often had over 40 participants and were put on by volunteers for free. Ultimately leading to the development of the space we have now.
The latter workshops were great and had a profound impact on recruiting new members. I have extreme worry about the downplaying of the previous effects of maintaining that status quo. The recruitment of new members is often used to justify the alienation of current ones.
I would like to bring up several incidents to outline my concerns. I have kept names out in respect of all involved. If you know the people involved please do not try to engage with them as it may re-ignite the situation.
When the laser went down several years ago the free labor that maintained the laser was abused so severely that they delayed repair of the laser. We lost many members during that outage. That and lost workshop revenue was used to justify harassing emails, cornering individuals, verbal abuse, and character attacks. Multiple dedicated members of the Makerspace left as a result.
During the development of a new workspace, where many successful workshops have since been held. Work was extremely slow due to the nature of providing free labor. Members were cornered at night physically intimidated and yelled at. They have left the organization due to feeling unsafe. Future work on the same space was also done by free labor with work taken over when it was deemed too slow for the facilitation of workshops. Additional free labor working on the space recieved harrasment was yelled at and received comments of a vulgar and derogatory nature after they tried to call it a day well after midnight.
A dedicated room coordinator who voiced concerns about room monopolization revied harassing emails and ended their family membership. All who were contributing members of the space. During an attempt to resolve the issue a director was not only lied to about the nature of workshop participant membership status. They received harassing emails, character assassination were yelled at, and made to feel unsafe at the makerspace.
To clean up an area to present a good first impression to workshop attendees. Free labor was pulled off another project, abused and several members had their belongings destroyed or disposed of. We lost multiple members due to this.
Our social media greatly benefited from having regular workshops. So much so that a member offered their services to optimize postings. Due to the constraints of life, they were slow to provide their free labor. There received harassment and character assasination. They do not feel safe entering the Makerspace and ended their membership.
On multiple occasions, grants were applied for to do workshops due to the profound impact they have had. Members who were to receive financial benefits from this heavy-handedly advocated for wages over $60 an hour times as high as $100. We never received these grants and our members specializing in grant writing decided not to pursue future grants. Due to an unwillingness to provide free labor to pay others. We have a huge gap in grant funding.
Many other cases come to mind however I do not have the capacity to put them all to paper. Most of these members affected were great contributors to the space fixing things hanging out and making things generally cool. Since they left focus has inevitably been on their flaws due to character assassination for not providing enough workshops etc. Most were female, non-binary, queer, neurodiverse, etc.
I have focused on using the word free labor as volunteers are often not considered for the career, personal, relationship, and professional hardships they often take on to facilitate creating a space for us all to enjoy and host workshops.